MOBAC/PLP Budget document, March 2009

MOBAC/PLP liaison report to MOBAC Administrative Council March 13, 2009

Decision point: should MOBAC Administrative Council formally adopt Pacific Library Partnership (PLP) 2009/2010 budget or should MOBAC budget remain separate from PLP?

 

Discussion based on the below.

Next steps: After informal discussion and agreement that PLP process should continue matter was referred to MOBAC Budget Committee for additional discussion at their next meeting (April 9, 2009) and recommendation to MOBAC Admin Council at their next meeting (May 8, 2009).

 

MOBAC budget background

 

  • 2009/2010 will be transition year for MOBAC and PLP; two overlapping budget processes will occur
  • MOBAC membership fee structure will continue for two years (09/10 and 10/11)
  • Assumption that as of July 1, 2009, if MOBAC approves PLP budget recommendations, PLP will take on MOBAC responsibility for complying with California Library Services Act (CLSA) requirements (Plan of Service, SAB, Annual Audit, etc.) and continue fiscal support of MOBAC committee activities
  • Assumption that as of July 1, 2009, if MOBAC approves PLP budget recommendations, PLP will continue fiscal and administrative support of MOBAC committee activities
  • Assumption that as of July 1, 2009, if MOBAC approves PLP budget recommendations, MOBAC Admin Council would need to revisit purpose, frequency and support of  Admin Council meetings
  • Assumption that FY 2009/2010 committee activities, database, delivery and CALIFA & Worldcat/Calcat needs would remain the same as FY 2008/2009
  • Assumption that  MOBAC fund balance interest income will drop because of investment losses
  • Assumption of use of MOBAC fund balance reserves to make up for loss of SJB membership (to be restored FY 2010/2011) & CLSA fees and any overages in other areas

 

Issues:

  • MOBAC membership fees considerably less than other systems
    • $171,150 PLS
    • $225,180 BALIS
    • $162,026 SVLS
    • $68,173  MOBAC ($52,462.52 Public Library members; $15,710.66 non-Public Library members)
  • Therefore, currently MOBAC administrative support time partially paid for by other systems
  • Increased costs for OCLC Worldcat/Calcat  if State Library does not pay for public libraries in FY 2009/2010
  • Increased database costs (GALE and Access Science) if vendor agreements cannot be reached
  • Increased MOBAC administrative costs if MOBAC continues as stand-alone system for FY 2009/2010

 

PLP budget background:

 

  • PLP first budget year will begin July 1, 2009 – end June 30, 2010
  • Each system (PLS/BALIS/SVLS/MOBAC) will contribute $50,000 from system reserves to establish fund balance for PLP; remainder of each system’s reserves will remain under control of system
    • Per PLP budget committee recommendation of February 2009 $150,000 will be set aside for PLP fund balance; up to $50,000 of $200,000 is available during first budget year to support workshops, programs or other costs
  • Each system’s existing membership fee structure will continue for two years (09/10 and 10/11)
  • All 09-10 State Library CLSA funds from PLS/BALIS/SVLS/MOBAC will go directly to PLP budget
  • All 09-10 system (PLS/BALIS/SVLS/MOBAC) membership fees will go directly to PLP budget
  • PLP 09/10 budget will include system-specific activities (committees, databases, delivery, etc.) at currently funded levels unless individual system agrees otherwise

 

 

Respectfully submitted:

 

Kim Bui-Burton

March 27, 2009